Streamlining Security & Visitor Management with Power Apps

This case study shows how we created an automated visitor entry system using Power Apps and Power Automate. The solution streamlines visitor tracking and improves security personnel efficiency.

Visitor Entry System
Power Apps Consulting services

Challenge

The client needed an automated solution for managing and maintaining all records of the visitors with their visiting purposes, which would eliminate time-consuming manual work.

They wanted an efficient system to monitor visitors, notify concerned personnel, and maintain an organized record of visits for analysis.

Solution Delivered

After we started working for them on this project, we set up an execution plan to solve all their main problems. We used Power BI to create a comprehensive set of reports, divided into three key sections:
Comprehensive Visitor Entry

Comprehensive Visitor Entry

We developed a Canvas Power App through which the security personnel were able to enter visitor information, like name, address, photograph, and contact details, which would ensure proper record-keeping.

Automated Notifications

Automated Notifications

Upon confirming a visitor's entry, the app automatically notifies the relevant contact person, streamlining communication and visitor management.

Administrative Oversight

Administrative Oversight

An admin interface was created to allow for the analysis of visitor records on a weekly, monthly, or yearly basis, enabling the client to monitor and manage visitor data effectively.

Check-out Management

Check-out Management

Admin can manually checkout those visitors who have not checked out yet to maintain accurate and updated visitor records.

Value Delivered

Improved Visitor Tracking

Through automated visitor tracking, increasing efficiency and accuracy reduced manual work and ensuring seamless management of visitor records.

Increased Productivity

The online access and automation feature improved user productivity significantly, thus providing an active way of managing visitors to the security staff and admins.

Cost Efficiency

Since the solution is relatively low maintenance and has a decreased cost of ownership, the solution was cost-effective in managing visitor entry and records.

Tools Used

Canvas Power App

Canvas Power App

Power Automate

Power Automate

SharePoint Database

SharePoint Database

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